Document Generation in Microsoft Office

Document generation involves creating document templates and then automatically populating those templates with data. Most document generation software only allows users to insert data into 3 different sections of a document, which are the header, body, and footer. This lack of flexibility can be very frustrating and time consuming. The process becomes much easier when the document generation software is integrated into products that most people are already familiar with, such as Microsoft Office.

A good piece of document generation software will usually incorporate into software that your workforce is already accustomed to. As Microsoft Office Suite is one of the most popular programs used, having your doc gen software integrate with it makes it easy for your users to understand. An example would be the ability to create your document using Word and then publishing that document as a template. Then the template can be easily populated with data and distributed to different audiences.

Doc gen is normally not an easy process. It can be difficult, time consuming and quite expensive if using outdated software. Also, the process may be so complicated that teams of development staff spend large amounts of time developing and maintaining reports and documentation. If the software is incorporated into tools that non-technical resources are accustomed to, such as Microsoft Office, the process can be streamlined into an efficient task that only requires a minimal amount of time and resources.

Some document software has the ability to create reports from multiple sources of data. One example is that you might want to create a document that retrieves sales figures from a Microsoft Access database and marketing data from an Excel spreadsheet and display them together in the same report. This feature will be very useful to its users and should be a priority of wants when searching for new doc gen software.

Another attractive feature of document generation software is providing the ability for multiple users to collaborate on the design of document templates. Newer doc gen programs can integrate into software such as Microsoft SharePoint. This is a very useful feature as it allows multiple users to create and collaborate on the design of the report. Users can take the templates and make changes before saving them to SharePoint folder. SharePoint can then take care of tracking the changes and keeping track of the different versions, so that a previous version of the document can be quickly recovered if needed.

Document generation software is a very powerful tool for any company that is required to manage and distribute large amounts of documentation. It is even more valuable when it integrates into existing software such as Microsoft Office. By integrating with Microsoft Office a user can generate a document template from a Word document, Excel spreadsheet, or even a PowerPoint presentation and then populate it with data from an Access or SQL Server database. Being able to generate a report from the most widely used, powerful office suite in the world also gives you the power to generate the most effective documentation possible with the skills that your workforce already possess.


------

As a software developer, Jon Harwokey often uses document generation software to share his progress with managers and clients. Windward Reports allows him to have the right reporting tools for the right situation. Without a solid business reporting solution, he would be spending much more time creating reports instead of focusing on client's needs.